The Top 5 Project Roles in Project Management

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Every project needs a team to be successful and there are many different project roles and responsibilities that need to be defined in a project.

Being knowledgeable about the different roles and their responsibilities will help you better understand how to be successful on your next project. Each role has specific duties that need to be carried out in order for any project to be completed successfully.

In this blog post, we will discuss the top 5 project team roles and their responsibilities. These roles include the project sponsor, project manager, project team, project steering committee, and project stakeholders.

What are the Top 5 Project Roles?

One of the factors that contribute to the success of any project is to have well-defined roles for each member or group of the project team, in order to clearly set expectations and understand responsibilities.

To help you better understand how to set up your own project team for success at the beginning of every project you need a clear understanding of who is responsible for what, as well as what each team member’s role is in relation to the overall project.

1. Project Sponsor

A project sponsor is critical to the success of any project. They provide the financial backing necessary to get the project off the ground and ensure its successful completion. Without a project sponsor, many projects would never get started or would be forced to rely on less reliable forms of funding.

Project sponsors also play a key role in setting goals for the project and ensuring that those goals are met. They work closely with the project team to ensure that the project is on track and that all deliverables are met.

The Project Sponsor can be an individual or group, and in most projects, they are a high-level executive within the organization. The sponsor is responsible for approving major milestones and decisions made by the project team. Without a project sponsor, it would be very difficult to ensure that a project is successful.

2. Project Manager

The project manager is responsible for the overall success of the project. They are responsible for leading and coordinating the project team and creating and maintaining the project plan, which includes all tasks, resources, and timelines needed to complete the project.

They are also responsible for communicating with stakeholders and ensuring that all deliverables are met and the project is on track toward the business goals.

In order to do all this, any person in the role ofg a project manager, must have a very good understanding of project management principles and practices, without which it would be very difficult to keep a project on track and running smoothly.

3. Project Team

When it comes to project management, having a strong and effective project team is essential to the success of the project, and everyone on the Project Team plays an important role in ensuring the project runs smoothly and efficiently, even though individuals are assigned specific tasks within the project plan.

The members of each team usually report to the Project Manager on the project. Depending on the size and scope of the project, the Project Team may be further divided into subteams with specific roles and responsibilities.

For example, you may have specialists, engineers, analysts, and programmers working on different aspects of the same project concurrently.

Here are some benefits of having a project team in place:

  • Team members can share the workload – One of the biggest advantages of having a project team is that it can help to distribute the workload more evenly. This is especially beneficial for large projects where one person simply cannot handle all aspects of the project on their own.
  • Project management becomes easier – Having a dedicated team to manage the project makes things a lot easier for the project manager. They can delegate tasks and responsibilities to team members, which takes a lot of the pressure off them.
  • Roles and responsibilities are clearly defined – Another benefit of having a project team is that everyone knows what their role and responsibility are. This helps to ensure that tasks are completed efficiently and effectively as everyone is aware of what needs to be done.

4. Project Steering Committee

The Project Steering Committee is a group of high-level executives and stakeholders who provide oversight for major projects within an organization.

The Committee’s involvement generally does not extend to the project’s day-to-day operations; rather, they are more often asked for their expertise on bigger decisions or changes in project activities.

5. Project Stakeholders

Project Stakeholders are individuals or groups who have an interest in the outcome of the project. Stakeholders may be internal (e.g., employees of the organization) or external (e.g., customers, suppliers).

Communication between the project team and stakeholders is essential to ensure that everyone is on the same page. Stakeholders may provide feedback or input at any stage of the project in order to help guide its direction.


There are many different roles that must be filled in order to ensure a successful outcome for any given project. Having a clear understanding of everyone’s roles from the beginning will help ensure that your team is successful.

By knowing what project team roles and responsibilities are, and what is expected of them, you can be sure to stay on track.

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Yemisi Iyilade is a certified project management professional and Maxwell Leadership coach, trainer, and speaker. Yemisi is committed to developing great content guides to bridge the gap between knowledge and effective project deliveries. She blogs regularly at You can follow her on LinkedIn.

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